Administration Assistant and Exam Officer

Salary 19.5 Hours - Administration Assistant - NJC 3 - FTE £25,648 Actual Salary £11,526 - 6.5 Hours - Exam Officer NJC4 - NJC6 FTE £26,041 - £26,876 Actual Salary Range £3,901 - £4,026

Location Glendinning Academy, Newton Abbot, TQ12 4HD

This is a Permanent, Part Time vacancy that will close in {x} days at {xx:xx} BST.

The Vacancy

Weekly Working Hours: 26, Monday-Thursday, Term Time Only

Expected Start Date: As soon as possible

We are seeking a highly organised and professional individual to provide comprehensive administrative and examination support within the school. The role combines general administrative duties (3 days a week) with responsibility for managing all internal and external examinations (1 day a week) in line with regulatory requirements.

As Administration Assistant your key responsibilities include preparing and typing documents, maintaining pupil records, filing, photocopying, and supporting the school’s administrative systems. The postholder will act as a first point of contact for visitors, manage phone calls, emails and post, and liaise effectively with staff, parents, external agencies and examination boards.

As Examinations Officer, the successful candidate will process exam entries, coordinate with subject leads, senior leaders and feeder schools, and oversee coursework submissions. They will organise examination timetables, invigilation and access arrangements in collaboration with the SENDCo, ensuring the secure handling of papers, appropriate preparation of exam rooms, and accurate distribution of results and certificates. They will also manage appeals and special considerations in accordance with examination regulations.

For a full list of duties, please see the job descriptions below.

Wave is dedicated to the safeguarding of children and Safer Recruitment Procedures will be followed. The position requires a satisfactory enhanced DBS check and online check.

We may close this vacancy early as we review applications as they are received, to ensure you are considered for this role please do not wait for the deadline to submit your application.

About the Academy

Glendinning Academy is a 120 place Special School for children aged from 7 to 16 with social interaction and communication needs including those on the Autism Spectrum. The academy opened in 2019 and will have grown to 120 pupils and associated staff by Sep 2022.

Pupils have Education, Health and Care Plans with primary needs of Autism Spectrum Condition (ASC) or Speech, Language and Communication Needs (SLCN).

Glendinning Academy provides a personalised supportive environment. Pupils have opportunities to use outdoor learning to access the National Curriculum, developing communication, interaction, social and emotional skills. Working in partnership with pupils, and their parents/carers the academy supports pupils academically and in their journey to independence. These partnerships play a vital role in ensuring pupils enjoy, succeed and achieve.

Wave Trust: What we believe and what we do

Who We Are

Wave are an established and successful Multi Academy Trust, comprising of Alternative Provision Academies (APAs), Medical Academies (including Cornwall Partnership NHS Foundation Trust’s child and adolescent mental health unit ‘Sowenna’) and a Special Academy.

We provide education for vulnerable pupils aged 4 – 19 across Devon and Cornwall. The Trust has a national reputation for the delivery of outstanding pupil outcomes including enabling pupils to access the most appropriate education setting and transition to employment, training and higher or further education. The Trust educates over 1000 pupils and employs over 350 members of staff.

We Aim To

Provide a balanced and broad curriculum that promotes the spiritual, moral, cultural, mental and physical development of pupils and prepares them for the opportunities, responsibilities and experiences of adult life.
Give access to the National Curriculum; provide opportunities for external accreditation, and, for those pupils with specific learning difficulties, effective and personalised programmes.
Ensure all pupils are supported to develop positive attitudes towards themselves and others. Promoting emotional well-being and self-esteem; helping our pupils to recognise their potential and work positively within their community.
We will respect all pupils and encourage them to become active participants in their own learning, develop confidence, independence, self-esteem and express their needs and desires.
Seek effective and positive working relationships with pupils’ families, schools and other agencies.
Enable effective outcomes for our pupils.

The Benefits

Health &
Wellbeing

Pension

Training &
Development

Employee Assistance
Programme

Cycle to
Work Scheme

Free
Parking

Pension Scheme
Employee Assistance Programme
Counselling
Occupational Health Services
Professional Development & Training
Salary depending on experience
Cycle to Work Scheme
Tech Scheme
Free Will Writing Benefit
Health & Wellbeing Champion
Company sick pay dependent on service
Free refreshments in workplaces

Our Values

Evidence shows that the values we embody empower young people to succeed; these are the values we are looking for when we recruit new staff or work with new stakeholders.

BE POSITIVE

We value positivity, no matter what the circumstances. It is our intention to stay constructive, optimistic and confident both for and with our young people and their families.

HAVE EMPATHY

We are kind, we have empathy. We consider the consequences of our decisions, large and small on those around us.

SHOW RESPECT

We conduct ourselves in ways that earn the trust of those around us. We respect each other and those we work with.

WORK AS ONE TEAM

We depend on teamwork and the relationships we have. When we work together we are stronger. Together we will achieve more.

BE INCLUSIVE

Everybody is treated fairly and equally; no-one is marginalised or left behind. We are inclusive, we embrace the human spirit. We value diversity of people and thought.